Parent Notices | Legally Required Parent Notices

ESSA

Guidance, parent notifications, and forms in multiple languages for federally mandated communications. The ESSA collection covers high-risk, federally required communications, that are reviewed and updated to comply with changes in federal law and federally released guidance.

General Education

Ensure that parents and students of all English proficiency levels have equal access to services across your campus. Nurses, transportation officials, teachers and special services staff can all access parent notices and forms in multiple languages.

Section 504

Remove barriers for students who need accommodations by providing live, online staff-training and school-to-home communication that also ensures your district is compliant with federal Section 504 laws.

IDEA

Effectively communicating with parents of students with disabilities is critical to abiding by the spirit of IDEA legislation. Our IDEA collection provides effective and easy to use tools for schools and districts when communicating with parents of students with disabilities across various topics including IEPs, meetings, teacher qualifications, discipline and more.

State Notices

We work with state departments to upload and post state-specific documents and translations if applicable. Districts and charters can access, send, and collect electronic signatures on these notices.

Parent and Family Engagement

District Parent and Family Engagement Policy Meeting: Invitation to Participate
School Parent and Family Engagement Policy Meeting: Invitation to Participate
District Parent Advisory Board Meeting: Invitation to Participate
District Parent Advisory Board Invitation
School-Parent Compact
Parent-Teacher Conference
Meeting Invitation for Student At-Risk
Parent Meeting Sign-in Sheet
Programs for Family Engagement in Education
Family Literacy Programs
Parent Participation Form
Parent and Family Engagement Meeting: Invitation to Participate

Teacher and Paraprofessional Qualifications

Annual Parent Notice: Right to Request Teacher Qualifications
Teacher Qualification Response to Parents
Notice of Teacher Status
Verification of Teacher and Paraprofessional Qualifications

Assessment Participation Policy

Testing Policy Letter to Parents Version A
Testing Policy Letter to Parents Version B
Test Refusal Form

Federal Grants Planning Meeting

District Federal Grants Planning Meeting: Invitation to Participate

Title I Schoolwide

Schoolwide Title I Program Eligibility
Title I Schoolwide Planning Meeting: Invitation to Participate

EL Programs - Title I and/or Title III

Determination of Student Eligibility for Program Placement
English Learner Program Placement
Description of Program(s)
Request for Change in English Learner Program
Explanation of Consequences for Refusing English Learner Program
Parent-Teacher Conference: English Learner Student
Meeting for Parents of English Learners: Invitation to Participate
Parent Meeting for English Learner: Student At-Risk
English Learner Program Exit Letter
Important Information
Decision to Place a Child back into English Learner Programs or Services
Accountability and Reporting for English Learners: Explanation for Parents

School Support and Improvement

Status of School Performance: Notice to Parents
School Comprehensive Support and Improvement Planning Meeting: Invitation to Participate
School Transfer Option: Comprehensive Support and Improvement
District Confirmation of School Transfer: Public School Choice
School Targeted Support and Improvement Planning Meeting: Invitation to Participate

Title I, Part D – Neglected & Delinquent Programs

Student Transition Meeting

Direct Student Services: (Optional - in States that choose to provide Direct Student Servicesunder Title I, Section 1003A)

Direct Student Services
District Direct Student Services Informational Meeting: Invitation to Participate
Parental Request for Direct Student Services Tutoring
Determination of Student Eligibility for Direct Student Services: Tutoring
Direct Student Services: Tutoring - Parent Request to Remove or Change Student’s Provider
District Agreement with State: Approved Direct Student Services Provider
Change in District Status asDirect Student Services tutoring Provider
District Direct Student Services Individual Student Tutoring Plan and Provider Agreement
District Direct Student Services Provider: Annual Status Report

Title III EL Programs

English Learner Parent and Family Engagement Meeting: Invitation to Participate
English Learner Activity or Event Invitation
Permission Form for English Learner Field Trip (Overnight)
Permission to Participate in Title III English Learner Field Trip
Title III Programs and Activities Report
Field Trip

Title III Immigrant Programs

Title III Immigrant Grant Services: Information for Parents
Title III Immigrant Grant Services Eligibility
Parent Meeting for Title III Immigrant Grant Services: Invitation to Participate
Title III Immigrant Grant Services: Activity or Event Invitation
Permission Form for Title III Immigrant Grant Services Field Trip (Overnight)
Permission to Participate in Title III Immigrant Grant Services Field Trip

Migrant Education Programs

Migrant Parent and Family Engagement Meeting: Invitation to Participate
Migrant Education Program Parent Advisory Council Meeting: Invitation to Participate
Parent Advisory Council Invitation
Migrant Education Program Certification of Eligibility
Migrant Education Program: End of Eligibility
Correction Request for Migrant Student Information
Authorization to Request and Release Information

Title IV, Part B – 21st Century CommunityLearning Centers

Application for 21st Century Community Learning Center Grant
Community Learning Center Information

Title IV Programs

Health Assessment or Services: Request for Parental Consent
Internet Safety Policy; Informed Consent Form

Private School Consultation

Annual Private School Consultation for Public School Services: Invitation to Participate
Verification of Annual Private School Consultation
Private School Federal Program Services Identification of Provider
Federal Requirement for Providing Equitable Public School Services to Private Schools and Private School Ombudsman Information

Student Privacy Notices

Access to Student Information by Military or College Recruiters
Letter to Obtain Written Parental Consent for Military or College Recruiters
Family Educational Rights and Privacy Act (FERPA): Annual Notice of Student Education Record Privacy
Family Educational Rights and Privacy Act (FERPA): Annual Notice for Release of School Directory Info - High School
Family Educational Rights and Privacy Act (FERPA): Annual Notice for Release of School Directory Info - Elementary or Middle
Protection of Pupil Rights Amendment (PPRA): Annual Notice to Parents
Protection of Pupil Rights Amendment (PPRA), Scheduled Activities and Surveys

Unsafe Schools Notices

Notice of Unsafe School
Request for School Transfer: Unsafe School
District Response to School Transfer: Unsafe School
District Confirmation of School Transfer: Unsafe School
Notice to Parent of Student Victim of a Violent Criminal Offense
Request for School Transfer, Student Victim of a Violent Criminal Offense
District Response to School Transfer, Violent Criminal Offense
District Confirmation of School Transfer, Violent Criminal Offense

Foster Care

Meeting to Determine School Placement of a Student in Foster Care: Invitation to Participate
Educational Services for Students in Foster Care
Determination of School Placement for a Student in Foster Care
Determination of School Transportation for a Student in Foster Care
Students in Foster Care – Point of Contact Letter

Locally Selected High School Test (For Districts that choose this option)

Notice to Parents: District Requests Permission from State to Use Locally Selected High School Academic Assessment
Development Meeting: Invitation to Participate

Local Flexibility Demonstration Agreement

District Flexible Funding System - Application Development Meeting: Invitation to Participate
District Use of Locally Selected High School Academic Test

Health and Medical

Certificate of Immunization Status
Chicken Pox, Letter to Parents
Emergency Information Card
Emergency Medical Exclusion - Immunization, Order of
Head Injury, Points for Family Observation
Head Lice Letter - Nit Free
Head Lice Letter - No Exclusion
Head Lice Letter - Properly Treated
Health Education Instruction, Invitation to Preview
Health Education Instruction, Invitation to Preview - Abstinence Program
Health Education Instruction, Invitation to Preview - Consent Required
Health Information, Registration Attachment
Health Room Notification, Letter to Parents
Hearing Screening Test, Parent Info and Consent for Retesting
Hearing Screening Test, Parent Info and Recommendation for Additional Testing
Immunization - Statement of Exemption
Immunization Clinic Locations
Immunization Requirements Letter
Important Information Regarding Influenza (Flu)
Influenza (Flu), Frequently Asked Questions
Medication Administration at School, Permission for
Medication Administration, Letter to Parents
Methicillin-Resistant Staphylococcus Aureus (MRSA), Info for Parents
Minimum Vaccine Requirements
Notice of Incomplete Immunization Status
Physical Examination Required for School Sports
Recommended Childhood Immunization Schedule
Scoliosis Screening Record
Student Health Letter, Because We Care
Students With Life-Threatening Health Conditions
Vision Examination, Referral for

School, Office and Classroom

Absence, Documentation for
Academic Progress Report - Elementary
Academic Progress Report - Secondary
Administration (Campus Sign)
Alcohol-Free Zone (Campus Sign)
Attendance Office (Campus Sign)
Behavior Referral Form
Bully-Free Zone (Campus Sign)
Bullying Incident Report Form
Bullying, Information for Parents
Bus Incident Report
Bus Permission Slips
Bus Riding Rules & Regulations
Cafeteria (Campus Sign)
Compulsory School Attendance Law, Notice to Parents
Computer Lab (Campus Sign)
Counseling Center (Campus Sign)
Documentation for Absence - Elementary
Documentation for Absence - Secondary
Drug-Free Zone (Campus Sign)
Emergency Early Dismissal Form
Employees Only (Campus Sign)
Exit (Campus Sign)
Family Center (Campus Sign)
Federal Impact Aid, Annual Parent-Student Survey (Federal Employment/Military Card)
Field Trip Permission Form
Field Trip Permit Slips
Gymnasium (Campus Sign)
Home Language Survey
Important Info - Student Privacy Rights (Photo/Directory Release)
Important Information - Please Complete Notice
Important Information - Please Read Notice
Internet - Networks Procedures
Internet Individual User Consent Form
Interpreters Available Upon Request (Campus Sign)
Kindergarten Registration (Campus Sign)
Language ID Chart - Please Point to the Language You Understand (Campus Sign)
Library (Campus Sign)
Media Center (Campus Sign)
Notice of Corrective Action/Short Term Suspension
Notice of Emergency Expulsion
Notice of Financial Obligation
Notice of Long-Term Suspension/Expulsion
Notice of Parent Meeting for Student At Risk
Notice of School Attendance
Notice of Uncertified or Out of Field Teacher
Notice to Staff: Enrollment of Undocumented Students (Plyler v. Doe)
Office (Campus Sign)
Parent Involvement - Upcoming Events and Holidays
Parent-Teacher Conference Letter
Pesticide Application Schedule - English Only
Pesticide Application, Notice to District Employees
Pesticide Application, Notice to Parents
Pesticide Application, Parent Notice of Change in Date
Registration Form, Elementary Student
Registration Form, Elementary/Middle Student
Registration Form, Secondary Student
Residency Affidavit
Restrooms - Men (Campus Sign)
Restrooms - Women (Campus Sign)
Safety - Ensuring Your Child’s Personal Safety
School Event Invitation
School Information Please Read Notice
School Nurse/Health Room - Elementary (Campus Sign)
School Nurse/Health Room - Secondary (Campus Sign)
Student Race and Ethnicity Reporting
Student Record Information, Authorization for
Student Registration (Campus Sign)
Thank You (Campus Sign)
Tobacco-Free Zone (Campus Sign)
Violation of School Rules: Minor Infraction
Visitors: Please Check In at the Front Office (Campus Sign)
Weapon-Free Zone (Campus Sign)
Welcome to My Classroom! (Campus Sign)
Welcome to Our School Parent Letter
Welcome to Our School! (Campus Sign)
Welcome! (Campus Sign)

Free and Reduced-price Meals

Application for Free and Reduced Price Meals
Civil Rights Requirements For School-Based Child Nutrition Programs
Letter of Verification Results
Letter to Households
Notice of Denied Eligibility, Attachment 3
Notice of Eligibility, Attachment 2
Notice of Selection for Verification of Eligibility
Sharing Information with Medicaid/SCHIP
Sharing Information with Other Programs
TANF State Program Names
Temporary Approval Expiring, Attachment 4
USDA Guidance: Community Eligibility Under Title I, Part A, 01/2014

ELL and Special Services

Determination of Student Eligibility, English Language Dev. Program Placement
English Language Development Program - Exit Letter
Notice of Annual Assessment of English Language Proficiency
Parent Consent for English Language Assessment and Evaluation
Waiver-Refusal of ESL - Bilingual Program

English Language Development Program Notices

Home Language Survey
Home Language Survey - Explanation for Parents
Determination of Student Eligibility for Program Placement
Notice of Program Placement
Description of Program(s)
Request for Change in Program Participation
Explanation of Consequences for not Participating in English Learner Program
District Legal Obligations to Provide an English Language Development Program
Program Exit Letter
Important Information: Please Complete
Important Information: Please Read
Notice of Annual Assessment of English Language Pro ciency
Notice of Progress for Academic Achievement and Attainment of English Pro ciency
English Learner Teacher Qualifications - Highly Quali ed Teacher
English Learner Teacher Qualifications
Language Identification Chart – Please Point to the Language You Understand
Interpreters Available Upon Request
Welcome to My Classroom
Welcome to Our School

Parent Involvement

Parent-Teacher Conference - English Learner Student
Notice of Parent Meeting for English Learners
Notice of Parent Meeting for English Learner - Student At-Risk
Parent Participation Form for Parent Meeting for English Learners
Parent Participation Form for District English Learner Parent Involvement Meeting
Parent Participation Form for School English Learner Parent Involvement Meeting
Parent Informed Consent for English Learner Field Trip
Permit to Participate in English Learner Field Trip
English Learner Activity/Event Invitation
Welcome to our School Parent Letter
Language Preference for Written Communications
English Language Development Program Meeting Sign-in Sheet

Title III English Learner Services

Determination of Student Eligibility for Program Placement
Notice of Program Placement
Description of Program(s)
Request for Change in Program Participation
Explanation of Consequences for not Participating in English Learner Program
Program Exit Letter
Invitation to Attend - Title III English Learner Services Grant Planning Meeting
Important Information: Title III Documents Attached - Please Complete
Important Information: Title III Documents Attached - Please Read
Notice of Progress for Title III Annual Measurable Achievement Objective

Title III Private Schools

Notice of Annual Private School Consultation for Title III Funded Public School Services
Notice of Annual Private Homeschool Consultation for Title III Funded Public School Services
Verification of Annual Title III Private School Consultation
Verification of Annual Title III Private Homeschool Consultation
Private School Federal Title III Program Services - Identification of Provider
Private Homeschool Federal Title III Program Services - Identification of Provider

Title III Immigrant Grants

Title III Immigrant Grant Services Information - Explanation for Parents
Notice of Title III Immigrant Grant Eligibility - Information for Parents
Notice of Parent Meeting for Title III Immigrant Grant Services for Eligible Students
Invitation to Attend - Title III Immigrant Grant Services Planning Meeting
Parent Participation Form for Title III Immigrant Grant Services Parent Meeting
Parent Participation Form for District Title III Immigrant Grant Services Parent Involvement Meeting
Parent Participation Form for School Title III Immigrant Grant Services Parent Involvement Meeting
Important Information: Title III Documents Attached - Please Complete
Important Information: Title III Documents Attached - Please Read
Parent Informed Consent for Title III Immigrant Grant Services Field Trip
Permit to Participate in Title III Immigrant Grant Services Field Trip
Title III Immigrant Grant Services Activity/Event Invitation
Title III Immigrant Grant Services Meeting Sign-in Sheet
Parent and community involvement notifications related to ESSA will be provided automatically on ESSA implementation timelines

Section 504 Parent Notices

Available in English & Spanish
Annual Notice of Nondiscrimination
Notice of Nondiscrimination
Discrimination Grievance
Section 504 Impartial Hearing Rights and Procedural Safeguards
Notice of Corrective Action/Short-Term Suspension
Notice of Long-Term Suspension/Expulsion
Section 504 Student Referral
Section 504 Decision Regarding Screening for Evaluation
Section 504 Parent Consent Initial Evaluation
Section 504 Parent Information for Initial Evaluation
Section 504 Invitation to Team Meeting
Section 504 Determination of Eligibility
Section 504 Accommodation Plan
Section 504 Parent Consent Initial Services/Placement
Section 504 Persons Responsible for Plan Implementation
Section 504 Invitation to Manifestation Determination Review
Section 504 Manifestation Determination Worksheet
Section 504 Manifestation Determination Review and Notice of Decision
Section 504 Exit Form
Section 504 Rehabilitation Act, Parent/Student Rights

Section 504 RoadMaps

Overview of Essential Requirements
District Responsibilities
District Coordinator
Procedural Safeguards
Screening
Evaluation and Reevaluation Process
Eligibility
Accommodation Plan

IEP Meetings

IEP Meetings and Attendance: Parent and District Agreement
IEP Meeting: Parent Consent to Excuse Absence
IEP Meeting: Parent Consent to Excuse Individual Absence
IEP Meeting: Parent Agreement to Excuse Absence
IDEA Invitation to Team Meeting

Disciplinary forms

Notice of Corrective Action/Short-Term Suspension
Notice of Emergency Expulsion
Notice of Long-Term Suspension/Expulsion
Invitation to Manifestation Determination Review
Review Decision: Manifestation Determination & Disciplinary Action
Prior Written Notice - Parent Consent Not Required
Prior Written Notice - Parent Consent Required

Complaints

Parent Due Process Complaint Notice: Special Education
Response to Parent Due Process Complaint Notice
District Initiated Due Process Complaint Notice
Insufficient Due Process Complaint Notice
Decision Regarding Amendment to Due Process Complaint Notice
District Request to Amend Due Process Complaint Notice

Resolution meetings

Notice of Resolution Meeting
District Decision Regarding Waiver of Resolution Meeting
Parent Request for Resolution Meeting Beyond Required Timeline
Waiver of Resolution Meeting and Agreement for Mediation
Waiver Agreement: Resolution Meeting
Mediation Process
Invitation to Meeting About Mediation

Private School Consultation

Notice of Annual Private School Consultation for Public School Services
Verification of Annual Private School Consultation
Private School Federal Program Services, Identification of Provider
Verification of Annual Private School Consultation
Special Services Identification of Provider and Provision of Services

Teacher qualification

Teacher Qualification Response to Parents, Highly Qualified Teacher
Teacher Qualification Response to Parents
All notices related to NCLB/ESSA will be automatically updated as required by ESSA implementation timelines

Three Year Re-evaluation

Waiver of Three Year Re-evaluation

Parent Notice Collections

ESSA

General Education

Section 504

IDEA

State Notices

Parent and Family Engagement

Teacher and Paraprofessional Qualifications

Assessment Participation Policy

Federal Grants Planning Meeting

Title I Schoolwide

EL Programs - Title I and/or Title III

School Support and Improvement

Title I, Part D – Neglected & Delinquent Programs

Direct Student Services: (Optional - in States that choose to provide Direct Student Servicesunder Title I, Section 1003A)

Title III EL Programs

Title III Immigrant Programs

Migrant Education Programs

Title IV, Part B – 21st Century CommunityLearning Centers

Title IV Programs

Private School Consultation

Student Privacy Notices

Unsafe Schools Notices

Foster Care

Locally Selected High School Test (For Districts that choose this option)

Local Flexibility Demonstration Agreement

Health and Medical

School, Office and Classroom

Free and Reduced-price Meals

ELL and Special Services

English Language Development Program Notices

Parent Involvement

Title III English Learner Services

Title III Private Schools

Title III Immigrant Grants

Section 504 Parent Notices

Section 504 RoadMaps

IEP Meetings

Disciplinary forms

Complaints

Resolution meetings

Private School Consultation

Teacher qualification

Three Year Re-evaluation

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