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What Is ActPoint KPI?

ActPoint KPI gives school districts access to an extensive array of Key Performance Indicators (KPIs) for non-academic performance. Using over 500 proprietary KPIs pioneered by the Council of the Great City Schools, ActPoint KPI allows schools and districts to measure year-over-year performance and compare performance to over a 1000 other districts nationwide in non-instructional areas like:

  • Finance
  • HR
  • Operations
  • IT

Visualize. Analyze. Act.

Gain insight into expenditures, identify inefficiencies, gain consensus among stakeholders, and benchmark progress against peer districts over time. Bring transparency, the power to innovate and advocate, and deeper knowledge to your district. Drive strategic decisions and get insight into year-over-year performance.

See how your district’s performance changes year-over-year by measuring and comparing performance annually.


1. Gather Data

Automatically import KPIs available in your state, or use smart surveys to input data on your department's priority areas. 

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2. Review District Performance

Review performance indicators and measures through easy-to-navigate charts.

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3. Compare Measure Performance

Quickly identify trends and improvement opportunity when you examine year-over-year performance.

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Identify operational exemplars in your state, or nationwide, and benchmark your progress towards matching their performance.


Select a measure and compare your district’s performance to others. Raw data is converted into benchmark graphs so you can see how your district stands by ranking and quartile.

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Filter Results

Narrow your benchmark results to include districts that matter the most to you, and filter by criteria such as enrollment size, poverty level, geographic region, labor status, or simply state.

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Set strategy and watch progress over time. What strategies are having the biggest effect? How quickly are your initiatives working? Year-over-year analysis has the power to reveal stories about your performance that your district would otherwise miss.

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View Narrative

Narratives provide powerful guidance on each measure, including metric definitions, why the measure is important, factors that influence the measure, and measure formulas. Use narrative insight to drive budget approval and strategy adoption in your district.

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Create Favorite Districts

Select favorite districts and create custom benchmark graphs and reports. Narrow your districts to include only the ones that are relevant, providing you with the ability to approach a measure with laser-like focus.

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ActPoint KPI gives you the tools you need to lead your district in the right direction.


Communicate with Stakeholders

Use visual evidence and benchmark data to communicate to district stakeholders strategic priorities.

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Advocate for Special Funding

Compare funding and services levels to help provide evidence for increased funding.

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Set Budgets and Forecasting

Get immediate feedback on your predictive data modeling, leading to powerful budgeting and forecasting capabilities. You can even export your data modeling graph to present to the board and management teams.

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Analyze Progress Using Reports

Select measures, add personal notes, and choose benchmark districts, then create a professionally formatted report with cover page and table of contents.

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Unique Features


Web Based

Access your data and insights from anywhere, anytime, thanks to 24/7 availability.


Predictive Data Modeling

Test your strategies by adjusting individual data points to visualize the future. Leverage the modeling to help illustrate outcomes to your team and board.


Budgeting & Forecasting

Gain meaningful insights that allow you to budget more effectively and forecast changes in your operations.



Create customized, professional-looking reports that can be shared and then archived for later use.


The Council of the Great City Schools (CGCS) and its member school districts measure performance of operational functions, including business services, finances, human resources, and technology.

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The districts that use ActPoint KPI are thought-leaders and we partner with the organizations that support these thought leaders. Member organizations benefit from the ability to define, share, and promote best practices in operational excellence.

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Assess and track district performance on metrics proven to measure operational excellence.

Accounts Payable Cost Per Invoice

Debt Servicing Costs Ratio To District Revenue

Workers’ Compensation Cost Per Employee

Procurement Savings Ratio
Human Resources
Teacher Retention – Average for 1-5 Years

Teacher Absences Per Teacher

Teacher Vacancies On First Day Of School

Substitute Placement Rate

Cost Per Meal

Custodial Workload

Safety And Security Spending Per Student

Cost Per Mile Operated

Information Technology

Devices – Average Age Of Computers

Devices Per Student

IT Spending Per Student

Network – Bandwidth Per User (kbps)

Over 500 other metrics available

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“This product represents best practices from 60 of the largest districts in the nation and has been thoroughly tested. If you want to match up well with the best of the best, this is your product.”

Ron Bennett, President/CEO, School Services of California, Inc. 

"As we continue to refine and expand KPI’s capabilities, it will further streamline the way we do business, and help us think more strategically about ways to save money as the economy continues to tighten. Operating like a well-run business, our school districts are well down the path to producing better results, meeting taxpayer expectations, and providing a better future for students, families and the community."

"An Operations Planning Tool Fit for the Fortune 500", School Business Affairs, September 2011

"These Key Performance Indicators for schools will facilitate benchmarking in all aspects of school operations and provide data to enable informed decision-making in the budget process. In the "No Dollar Left Behind" world of school finance, developing a formal process of assuring the efficient use of all educational resources is increasingly critical."

Jay Himes, CAE, Executive Director, PASBO