Measure Success every step of the way


The GearUP online program management software quickly and accurately collects important data for APR reporting and grant analysis. Ensure all partnership or state GEAR UP grant requirements are met with powerful report generation tools, participation documentation, college acceptance and financial aid tracking, and much more.

Request a Demo
Dashboard - 2 screens - laptop and tablet V2

GearUp Features

Participant Records

Maintain a comprehensive participant registration record with fields of information containing student demographics, activity participation, and academic performance. Information can be easily exported to Excel for evaluating student participation and progress.

Import Student Data

Student information (including grades, test scores, absences, suspensions, and demographics) can be imported nightly from the school district's Student Information System, reducing manual data entry time and improving data accuracy. GEAR UP stores detailed student, parent, and teacher information for quick reference.

Monitor Daily Attendance

Daily attendance can be recorded and tracked for students, parents, and teachers. Parents and students are connected by households, with attendance being taken together or separately per activity. Automated attendance options, such as the use of bar code technology, increase the efficiency of attendance collection and improve data accuracy. GearUp also generates paper rosters to assist in the attendance collection process.

Advanced Reporting

GearUP aggregates collected data to generate the Federal GEAR UP Annual Performance Report, as well as a variety of other valuable reports. Numerous standard reports are included to enhance program administration and evaluation efforts. The powerful Search tool offers enhanced flexibility by finding exactly the participant information you need, with results easily exported to an Excel spreadsheet.

Centralized Online Database

Maximize productivity throughout the program management process using a variety of built-in tools. The centralized online database makes it easy to manage multiple sites in a single, easy-to-use system. Grant analysis, community partnership, and reporting tools assist in staying on track and achieving stated objectives.

Unparalleled Support

Simple, Stress-Free Implementation

Dedicated Account Manager

Live Customer Support

Live Web-Based Training

Resource Center

Consistently Updated Guidance


I use the database to track the number of students in our program, ethnicity, gender, activities, services, semester grades, and much more. Basically, all the information that is required for our [GEAR UP] Annual Performance Report. We have nine sites total, throughout the state, and I am able to combine our individual offices into one report. My favorite feature is the tracking of students involved in activities. I am able to type the name of an activity, the type of service it provides, and every detail about it, all in the same step. If my Director calls to ask me how many students in our program are Asian American or Caucasian American, I have the answer at my fingertips within minutes. Considering we have more than 3,000 students in our program, that is amazing! 

The Wausau School District has been using Out-of-School attendance and record keeping since 2007. This has been a tremendous resource for 21st Century grant reporting. We run our programs under multiple funding sources and the ability to track attendance and create reports tied to the appropriate funding is valuable. I appreciate the ability to monitor at a District level and prepare reports as needed for principals and other stakeholders.

Our district goes to great lengths to protect stakeholder information. Your company did an amazing job working with our district to ensure all of our securities protocols were met. Thank you for going the extra mile.

I called in my technical issue and received a response almost as quickly as I hung up the phone. Customer service is SUPERIOR.

TransAct ensures that there is one less worry for the districts and a lot less work for me. If we did not have TransAct, we might not have adequate time and resources to produce documents because of our other responsibilities.

Featured Resource

So You Started an After-School Program – Now What?

Discover common challenges that after-school programs face, highlights funding types, reporting requirements, and recommends best practices.

Gear Up Solution page asset