Free COVID-19 Letter Template for School Districts


TransACT ParentNotices published a free resource to support school districts in keeping our communities informed, healthy, and safe on September 1st, 2020. As the holiday season often includes travel, we want to highlight the complimentary COVID-19 letter template for state and local education agencies, schools, and out-of-school-time programs. 

TransACT Communications, a leader in providing school districts and state departments of education with guidance and resources to support authentic parent and family engagement in compliance with federal law, also provides resources for parent communication related to pertinent, urgent current events. Our "Free Public Letters" and "Letter Templates" are available to educators, regardless of their subscription status with TransACT® ParentNotices


The COVID-19 letter template was created with guidance from state and local administrators and translated by highly qualified K12 industry translators (just like all the notices available in the TransACT ParentNotices collections). This letter template is available in English and 8 additional languages to enable effective communication with the broader community and more equitable access to critical information about the pandemic for limited-English proficient persons. It includes blank, customizable fields for schools or districts to complete with important contact information and school or district website links. Following the important contacts section is information for parents and community members on seven topics in a question and answer format.

This free letter template regarding the COVID-19 pandemic helps parents understand how to:

  • Social distance during in-person interactions at school
  • Avoid becoming sick, and spreading COVID-19
  • Conduct a home health screening
  • Obtain assistance with childcare
  • Communicate with schools when difficulties arise with distance or virtual learning
  • Receive support for accessing software for online learning

TransACT ParentNotices subscribers can access the letter in their ParentNotices account, in the side links on the homepage's right-hand side. If you are not a TransACT ParentNotices subscriber, theCOVID-19 letter template is available on the TransACT public-facing web page in our "Resource Center" here. You can also access the letter template by clicking the image below. 

The letter template is available in 9 languages (including English):

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  1. Arabic
  2. Burmese
  3. Chinese
  4. English
  5. Karen
  6. Marshallese
  7. Somali
  8. Spanish
  9. Vietnamese
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TransACT ParentNotices software provides 10+ State Departments of Education and over 5,000 districts across 48 states with federally compliant school-to-home communication notices and forms in multiple languages since 1993. For more information about delivering parent communications in a distance or hybrid learning environment, request a demonstration of ParentNotices

Dr. David Holbrook

About The Author

Dr. David Holbrook is a nationally recognized leader in federal programs administration and monitoring with expertise in Title I, Title III, Native American Education, and Federal Programs. Dr. Holbrook has also worked as a consultant with Title III of the US Department of Education and now serves as Executive Director, Federal Compliance and State Relationships with TransAct.